We hope this update finds you safe and healthy!
Please know we take this business and our customers' welfare very seriously and we want to do what's best for both. We have 3 races scheduled in July; Ponte Vedra Beach Triathlon on July 12th, Treasure Coast Triathlon on July 19th, and Palm Beaches Triathlon on July 25th. In an effort to be completely transparent, we intend to give you the latest information available. We sincerely appreciate your understanding as we work through this difficult time.
As you may be aware, Covid-19 cases have spiked in the last week or so. Some cities/counties more than others. Final approval for each of our races depend upon each individual municipality in which the venue lies. For instance, Ponte Vedra Beach/Mickler's Landing is controlled by St. Johns County, Treasure Coast Triathlon/Jaycee Park, lies in the hands of the City of Fort Pierce, and our Palm Beaches Triathlon in Singer Island, is actually dependent upon approval from the City of Riviera Beach. We have been in constant contact with each of these municipalities regarding each of our next three triathlons. It has been a roller coaster ride, for sure. Things look very promising one minute, then not so good. Unfortunately, the municipalities are in much the same boat as we are. They just don't know from one week to the next if they will be allowed to approve outdoor events of up to 250 participants, even with our strict Covid-19 protocol in place (see below).
The Jacksonville area has been hit especially hard lately. With time running out, and so much uncertainty, we have decided to move the July 12th, Ponte Vedra Beach Triathlon to August 9th hoping that things will improve by then. All registrants will be automatically transferred to the new date. If August 9th does not work for you, we will be happy to accommodate transfers to other events later in the year.
Currently, things look promising for the July 19th Treasure Coast Triathlon, with the help from the City of Fort Pierce, we are planning on that. The City of Riviera Beach is not quite ready to "OK" Palm Beaches Tri, so we will give that a little more time before making any decision to change it. All events, August through December are "ON" as scheduled until otherwise announced. We know you want to race. You're ready! We are too, and can't wait to get back to business.
We appreciate your support and welcome your input and/or questions. Please feel free to reply with any questions, comments or concerns.
Willie and Brian
Please follow us online and through social media to keep up with the latest!
Following is a list of our race precautions for the next event (subject to further updates and addiotions):
Events Limited to 250 athletes: In order to keep our athletes safe and maintain proper social distancing, we will cap the event at 250 athletes on race day.
Registration: Online only. No race day registration, cash exchanged, etc.
Packet Pick-up: Procedures will be altered to promote physical distancing and mitigate person-to-person contact. An outdoor, possibly drive thru packet pick-up will take place following proper “social distancing” guidelines.
Giveaways: Only competition-essential materials will be included inside the race package (no promo materials) while reducing packaging as much as possible. Essentials include: T-shirt, bib/bike/helmet numbers, swim cap, and timing chip.
Timing Chips: If not disposable chips, athletes will be required to remove their own chip and place in sanitized bin near finish line.
Pre-Race Clinic: Pre-Race Clinic will take place virtually.
Body-marking: We will encourage self-body-marking prior to arrival and give clear instructions.
Face Coverings: Athletes will be required to wear face coverings before and after competition. Staff and volunteers will be required to wear face coverings throughout the entire event.
Health Screening: All participants and volunteers will be required to fill out an electronic questionnaire regarding their overall health in the last 14 days and asked to stay home if they have any symptoms (including fever, cough, sore throat, etc.). All attendees (staff, volunteers, athletes, spectators) will be screened upon entrance to the venue. Medical staff will be equipped with thermometers, extra face coverings and gloves. As per the CDC guidelines, if an anyone has a temperature of 100°F or above, they will be asked to leave and seek medical attention.
Sanitize Areas: Areas will be sanitized prior to, and during the race.
We will promote Social Distancing: To promote physical distancing and mitigate person-to-person contact, we will have ample signage placed in key areas of venue encouraging physical distancing (i.e. markings on the ground and signage) around potentially crowded areas to encourage people to spread out. Announcements will also serve as reminders.
Hand washing and sanitizing stations: Hand sanitizer and hand-washing stations will be available and placed throughout the venue. Additional signage will be displayed reminding everyone to use them. Announcements will also serve as a reminder to wash hands.
Increase Athlete Footprint in Transition: Transition will be 100% bigger. We will reduce the number of bikes per rack to 3 (normally 6/rack), thereby increasing the size and space in transition.
Time Trial or Limited Wave Start: In order to maintain social distancing, rather than the usual 30-50 athletes per wave, we will reduce the number of athletes starting at once to between 2-10 people at one time.
No Wet-Suit Stripping: We will not offer wet-suit removal. If the event is “wet-suit legal”, triathletes will be required to remove their own wet-suit.
Run Aid Stations: We will ask each athlete to bring their own water bottle for the run portion of the event.
Finish Line Tape: Eliminating finish line tape to avoid cross-contamination.
Finish Line Fluids: Single-use water or electrolyte drink will be handed to athletes by staff or volunteers wearing gloves/masks. Athletes will NOT be permitted to grab their own hydration.
Finisher Medals: Medals will be wrapped in plastic and handed to each finisher by a gloved/masked volunteer or staff member. Please feel free to unwrap and wear proudly!
Timing: We are eliminating results screens but will text or email results and publish results online, post-event. Timing trailer/van will be locked, and timer will not be physically available for timing questions. We will post a number to call or text with timing questions.
Food Area: Post-race food will be pre-packaged. All staff or volunteers handling or in proximity of food will wear face coverings and gloves. There will be a designated queue line for athletes to receive their meal.
Awards Ceremony: (Subject to cancellation) Awards area will be increased to allow for a ceremony with proper social distancing protocols in mind. Awards will be given by staff member wearing mask and gloves.
Following is the current status on each of our 2020 events.
3/21 Palm Beaches Triathlon, new date 7/25/2020
4/11 Run Singer Island Half Marathon & 10K, new date 10/17/2020
5/03 Key Largo Triathlon, new date TBD
5/31 Ponte Vedra Beach Triathlon, 8/9/2020
6/27 Turtleman Triathlon, new date TBD 2021
6/07 Treasure Coast Triathlon, new date 7/19/2020
STILL ON THE CALENDAR UNTIL FURTHER NOTICE:
07/19 USAT STATE CHAMPIONSHIP-Fort Pierce
08/22 Sand Key Triathlon
08/30 Key Largo Triathlon
09/12 Running for Heroes 5K
09/19 Miami Trail Festival
10/03 Palm Beaches Triathlon
10/11 Ponte Vedra Beach Triathlon
10/25 Bill Bone Tropical Triathlon
10/31 #Run For Wendy 10K & 5K
11/15 Riverfront Tri @ Cocoa
12/03 Doral Corporate Run
12/06 Treasure Coast Tri
Game On! Race Events COVID-19 Policy:
*POSTPONED EVENTS: (No Refund policy remains in effect)
Option 1: Automatic transfer to the new date
Option 2: Request to defer your entry to the same event in 2021
Option 3: Transfer to another 2020 Game On! owned event
Option 4: Complete the event virtually; Swim/Bike/and/or Run wherever, whenever, send us your results, and we will mail the finisher medal and t-shirt. Please confirm your mailing address.
In the event of a CANCELLED race, your options will be as follows:
Option 1: Automatic deferral to the same event in 2021
Option 2: Transfer to another 2020 Game On! owned event
Option 3: Request a refund; unfortunately this refund will not include processing fees.
Please know we are here for you if you have any questions, and we look forward to seeing your smiling faces as you cross the finish line later this year. Please take care of yourselves and each other. Remember to wash your hands, practice social distancing, eat right, continue to exercise, and maintain your healthy lifestyle. We will get through this together, and come out stronger in the end.
Willie Savoie & Brian Huether
Game On! Race Events
FOLLOW US ON SOCIAL MEDIA @GameOnRaceEvents